Top 6 Benefits of Applicant Tracking System for Recruiters

In the rapidly transforming staffing industry, advanced technological solutions are necessary to stay ahead of the curve and achieve hiring objectives. Recruiters need all the tools at their disposal to expedite their processes and hire the best candidates. An AI Powered Applicant Tracking System (ATS) is one of these innovative solutions that recruiters are asking for. 

What is an Applicant Tracking System?

An applicant tracking system (ATS) is software designed to help recruiters and hiring managers to optimize the entire recruitment process. An effective ATS will allow recruiters to source, manage, and process all candidate data while providing a number of tools to better understand, search, and filter applicants. It will also enable you to sort and categorize the resumes and applications received based on keywords and criteria of your choosing so you can better understand which candidates are more suited to the position you are hiring for. 

Top Applicant Tracking System Benefits 

As an easy-to-use applicant tracking platform, an ATS helps recruiters find and hire candidates in an organized and simplified way. Ready to learn how? This blog will take a deeper dive into ATS, the benefits of Applicant Tracking System, and how it helps businesses achieve a competitive advantage in the fast-paced staffing industry.

1. Save time and money on recruiting

Improving recruiter productivity is a top priority for hiring teams. The faster recruiters can comb through resumes, the faster they can fill open positions. Automation is key to expediting processes and saving time. An ATS can help by automating time-consuming tasks, like: 

  • Publishing open positions on job boards and social sites
  • Automating follow-up emails
  • Tracking candidate responses

These automated tasks are not only time-savers, but they are also far more reliable and accurate than manual data entry. Plus, they boost recruiter productivity levels by 80% and reduce cost-to-hire by 60%

2. Simplify the application process

An ATS provides a step-by-step application guide to all candidates. It details how to fill out applications, upload supporting documents, and complete assessments, enabling applicants to apply quickly and easily. 

An ATS not only has a positive effect on the first steps of the application process, but it improves the quality of the whole by being a professional and reliable platform. 

3. Improve the candidate review process 

Filtering out applications and analyzing resumes is a hectic process. But an intelligent, AI-powered ATS provides recruitment teams with simple tools to automate steps like screening, filtering, and ranking candidates. 

It can also automatically parse and store resumes, automatically rank candidates based on customizable criteria, and present candidate data in a transparent way that makes comparisons fast and simple. Powered by semantic search algorithms, an ATS also reduces bias, makes sure no candidate is overlooked and helps ensure recruiters always make the best placement decisions.

4. Streamline internal & external communication 

Not only does an ATS improve the recruiting process, but it also streamlines internal and external communication. Team members and managers involved in the recruitment process can add notes, ask questions, mark details, and track everything about applicants in the ATS dashboard. This ensures that all information on a potential candidate can be found in one place.  

For external communication, an ATS manages tasks, scheduling, and preparing for interviews. The platform even provides a calendar for candidates to choose the most convenient time for an interview and sends out a pre-written agenda to help both parties prepare. 

5. Reporting and actionable talent analytics 

An AI-powered ATS generates data-backed reports and customized analytics to help hiring managers and recruiters easily monitor the effectiveness of their job postings. These reports analyze click-through rates and engagements. With semantic search, an ATS can even gather the demographics and main characteristics of the applicants. 

Users can even track recruitment-based KPIs in an ATS. This boosts recruiter productivity and processes all in one platform. That’s why an ATS is an excellent tool to help businesses understand the talent market and improve their progress to maximize the returns of their invested energy, money, and time.

6. Increase candidate outreach 

Posting open jobs on different platforms increases the chances of engaging and hiring the right candidate. But selecting the platforms and following the registration process of each site can be time-consuming. An AI Applicant Tracking System quickly shares a consistent and branded job posting across each site and the company’s website, making it easy for potential candidates to find and apply for job postings. 

Why invest in ATS software?

An ATS not only saves time and money but also helps your company stay ahead of the curve, reach your objectives, deliver value to your recruiters, and help them make better hires in less time. Ready to try an ATS out for yourself? Request a demo today.

Frequently Asked Questions

What is an AI applicant tracking system?

An AI applicant tracking system is a type of recruitment software that uses artificial intelligence to automate and improve various aspects of the recruitment process.

How does an AI applicant tracking system improve the candidate experience?

An AI applicant tracking system can improve the candidate experience by providing a more personalized and efficient recruitment process. This can include providing personalized communication, and providing real-time feedback on the candidate’s application status.

How does an AI applicant tracking system improve the matching of candidates to open positions?

An AI applicant tracking system can improve the matching of candidates to open positions by using natural language processing and machine learning algorithms to analyze resumes and identify the most qualified candidates based on skills, experience, and qualifications.

How does an AI applicant tracking system reduce recruitment costs?

An AI applicant tracking system can reduce recruitment costs by automating repetitive tasks, such as resume screening and scheduling interviews, which can save recruiters time and resources. Additionally, an ATS can also help to reduce the time-to-hire, which can ultimately decrease recruitment costs.

How AI Candidate Matching Improves Recruiter Productivity

In today’s fast-paced job market, recruiters are under pressure to find the right candidates quickly and efficiently. Recruiters face many challenges in their daily work. Sifting through hundreds of resumes for a single corporate job opening is one of their most monumental challenges. 

The task becomes even more time-consuming for recruiters when each resume is given the attention it needs. That’s why an AI-based talent matching platform, such as an AI matching platform, can help to improve recruiter productivity by automating the candidate matching process.

What is AI candidate matching? 

AI candidate matching is an intelligent recruiting tool that uses semantic search algorithms to match candidates with appropriate jobs. These semantic search algorithms go beyond looking at traditional keywords.  

Combined with artificial intelligence, AI candidate matching expands search capabilities like never before. But more than that, it allows recruiters to match candidates quickly and accurately. This ensures each candidate is placed in the right position, greatly shortening the candidate sourcing process. 

How does the talent-matching AI platform work? 

Manual candidate matching is a tedious and time-consuming process that can lead to human error and costly mistakes. But AI candidate matching mitigates these risks.  

Combining algorithms and search criteria, this talent acquisition tool gives each applicant a ranking score based on pre-filled characteristics, priorities, and keywords, both specific and related. Ready to see it in action? Here’s how candidate matching works in four steps: 

  1. Custom selection parameters. Recruiters can select certain criteria, like experience, location, and salary requirements, to aid in their search.  
  2. Semantic search tools. Once parameters are selected, recruiters then use specific keywords to filter and match candidates. 
  3. Fast candidate submission. Candidate lists are then populated and organized, allowing recruiters to easily and quickly scan for the most valuable candidates.  
  4. Instantaneous communication. Finally, automated responses immediately notify candidates of their status.   

4 Ways AI Candidate Matching Improves Recruiter Productivity 

An AI matching platform uses algorithms and machine learning to match job openings with the most qualified and suitable candidates. This not only saves time for recruiters but also improves the quality of hires. The platform also allows for efficient candidate progress and communication tracking, making the recruitment process more streamlined. 

1.Improve Time-to-Hire metrics 

One way AI candidate matching improves recruiter productivity is by reducing time-to-hire. Time-to-hire is the average number of days it takes a candidate to complete the hiring process. This includes the time an applicant spent applying for a position, all the way to their acceptance of the job.  

When combined with job mapping, AI candidate matching uses pre-determined keywords and semantic algorithms to match the best candidates with the best jobs the first time. This reduces time-to-hire by 40%, helping recruiters do their jobs even faster and more accurately than ever before.  

2.Reduce bias and diversify the recruiting process. 

AI candidate matching relies on data, parameters, and specific keywords to be effective. Because the process is automated and reliant on this data, candidate matching greatly reduces the risk of human bias. Other ways these innovative digital tools reduce bias include anonymous feedback options and demographic data visibility restrictions.  

3.Make data-driven decisions about recruiting processes

Digital tools and artificial intelligence are changing the way recruiters approach their work. By automating recruiting tasks, these AI powered recruiting tools are eliminating manual tasks, analyzing more data, and helping recruiters become more proactive. One way smart tools, like candidate matching, help improve proactivity is through the measurement of KPIs.  

KPIs (Key Performance Indicators), like time-to-hire and quality of hire, measure the accuracy and efficiency of your recruiting methods. Understanding these metrics gives recruiters better insight into what is working, or not working, in their recruiting processes. This allows them to make data-driven decisions when developing and enhancing recruiting strategies.  

4.Improve the likelihood that the right candidates are hired

The combination of human and machine capabilities allows recruiters to make faster, better decisions throughout the recruiting process. This reduces the chance of unsuccessful matches and increases the likelihood that the right candidates are placed in the right jobs.  

Utilizing custom algorithms, AI candidate matching takes the guesswork out of matching. Instead, data and analytics help ensure that only the most qualified candidates are matched, saving considerable time and energy for both candidates and recruiters.  

Frequently Asked Questions

What is an AI-based talent-matching platform?

An AI-based talent-matching platform is software that uses algorithms and machine learning to match job openings with the most qualified and suitable candidates.

How does an AI matching platform improve recruiter productivity?

An AI matching platform improves recruiter productivity by automating the candidate matching process, allowing recruiters to focus on more high-value tasks, such as interviewing and closing candidates.

How does an AI matching platform improve the quality of hires?

An AI matching platform improves the quality of hires by using algorithms and machine learning to match job openings with the most qualified and suitable candidates. It also helps in tracking the candidate’s progress and communication, making the recruitment process more streamlined.

Scale Your Recruitment Process Using Hiring Automation

Hiring strategies have evolved at breakneck speed. Especially as candidate sourcing has moved beyond conventional job boards and recruiters are turning to automated recruiting tools, like those found in applicant tracking systems or customer relationship management platforms. These automated recruiting systems are enhancing hiring processes around the world.

Powered by artificial intelligence, ATS and CRMs can automate tedious hiring processes to expedite faster than ever before. But these technologies are still quite new to many industries. A deeper dive is required in order to reap the benefits of these innovative platforms and programs. This blog will break down the nuances of hiring automation, and the different ways it can benefit hiring teams and candidates alike.

A Complete Guide to Scaling your Recruitment Using Automation

Hiring automation is transforming the way businesses and recruiters find, attract, and hire talent. By streamlining the various aspects of the hiring workflow, hiring automation can greatly enhance human capabilities and save considerable time along the way. Automation expedites time to hire and gets the most qualfied candidates matched quickly with available roles. Ready to learn more? Here are three important hiring processes that benefit the most from automation:

Critical Steps in the Recruitment Process

The recruitment process is broken down into three key steps: resume screening, conducting the pre-qualification process, and interviewing. Each step requires a different level of automation and tools to help you achieve your goals.

Applicant Resume Screening

Manual screening of applications is the most time-consuming step in the hiring process. Especially since around 88% of the applications received for a job are irrelevant. This leads to recruiters or hiring managers spending almost 23 hours, on average, screening applications for a single role. But AI-powered smart screening tools, like digital resume screening, can automate the entire screening process.

Developed to successfully integrate with Applicant Tracking System (ATS), this software learns the job requirements and what qualified or eligible candidates look like based on previous hiring actions and decisions. Using the employee data on tenure and performance, the automation software analyzes which candidates will be the most successful employees. Smart screening software uses keyword parsing and predictive analysis to learn about the experience of the employees, their skills, and qualifications, to screen, rank, and select the new candidates automatically.

Candidate Pre-Qualification Processes

Filtering through hundreds of resumes and job applications is no easy task. This is where automation becomes incredibly handy in simplifying your hiring process. Automating pre-qualification processes saves hiring managers valuable time and energy by sifting through application questions and expediting candidate shortlists.

In the same vein, automated communication tools, like chatbots, enable hiring managers to provide pre-qualifying questions, next-step suggestions, and valuable feedback at an incredibly expedited rate. These tools help managers work more effectively during the pre-qualification stage of the hiring process. Streamlined pre-qualification communication also considerably improves the candidate experience, which increases the chance that the candidate will accept the offer.

Interview analysis

Hiring automation tools help managers conduct interviews anytime, anywhere. Digitized interview tools record interviews and evaluate the factors like words used, facial expressions, gestures, and speech patterns to determine how well an applicant may fit a specific role. Automation also improves the hiring process by offering data points on how well the potential candidate fits the company culture. This inevitably increases the likelihood that the right candidate will be selected.

How to Automate Recruitment Process following these Steps

The recruitment process is long and tedious, but it can be made much easier by automating some of the tasks involved. The first step is to create an ATS that will help you manage your candidates from start to finish.

How to Automate the Creation of Job Adverts

Job adverts are a great way to attract talent to your organization. However, to ensure you get all top-tier candidates, you must create job adverts that speak directly to them.

In other words, one needs to create ads with an eye for detail and use language that resonates with your target audience. It also means ensuring that the job description is clear and concise so that candidates know exactly what they will be expected to do when joining your team.

How to Automate Job Adverts Posting

Once you have created a job advert, it’s crucial that you post it to the proper channels. You can automate posting job openings to online boards from your company’s recruitment database using an ATS.

Recruiters can save themselves a great deal of time by inputting a single job description and then having it automatically populate all of the boards that they typically use.

Automated Shortlisting and Rejection

The recruitment process is not a simple one. It’s essential to have a system that can handle the many variables of the hiring process, such as automated shortlisting and rejection. It will ensure that your team has access to all the relevant information at their fingertips when making decisions about candidates.

Automated Interview Process

1. Candidate-led Interview Scheduling

The next step of the recruitment process is candidate-led interview scheduling. This means that candidates can schedule interviews with your team at a time that works for them and their schedules rather than waiting for an email from your recruiter or hiring manager.

2. Video Interviewing

The next step of the recruitment process is video interviewing. Video interviewing is a great way to get a feel for candidates’ personalities so that you can determine whether or not they would be a good fit for your company culture. This step also helps eliminate any bias in decision-making by removing visual cues such as age and race from the equation.

Automate Key Onboarding Steps

When you have a new employee, getting them up to speed as quickly as possible is important. This means communicating a clear onboarding process to the new hire and their manager. It should include steps such as what type of work they will be doing on day one, who they should report to when they start, and what resources they need access to while learning their job.

A quick win is to automate the onboarding process so that it becomes one seamless whole. This improves both qualities of hire and retention rates—a recruiter might not naturally think about this, but better onboarding equals a higher ROI!

The Bottom Line: Automation Enhances Your Hiring Process

As the desire for automated recruiting processes increases, hiring managers’ roles will change. Hiring automation technology will encourage hiring managers to be more strategic in their workplace planning by reducing the job-closing time and enhancing the quality of hires.

Hiring automation tools give an edge to hiring managers and solve the industry’s biggest hiring challenges. Hiring managers should make it a priority to learn these innovative systems. Contact us today to discover how these hiring automation tools can benefit your team today.

10 ATS Features to Boost Your Talent Recruitment Strategy in 2023

Recruiting the right talent is vital. With remote work becoming the new standard, talent recruitment technologies are constantly being developed to help businesses adapt and enhance their ats strategy. An ATS can help streamline recruitment, save time and resources, and help companies identify and hire the best candidates for their open positions. Additionally, an ATS can help companies manage and maintain compliance with various regulations and laws related to recruitment, such as the Equal Employment Opportunity (EEO) laws, which can help companies avoid costly legal issues. Furthermore, an ATS can help improve the recruitment process’s efficiency and effectiveness. One of the most impact technologies that recruiting can leverage is an Applicant Tracking System (ATS).

An ATS automates recruitment and hiring processes, reducing hiring time by 70%. Other ATS benefits include:

  • Store applicant data and information
  • Post new job openings
  • Provide assessments and screening information
  • Offer key insights 

Elevate your Talent Recruitment Strategy with these 10 must-have ATS features

An ATS is a secret weapon every recruiter needs to refine their talent recruitment strategy. But there are a few key features you should make sure are included with your ATS system. Ready to learn more? Here are the top 10 ATS features you need to utilize:

1. Powerful Candidate Search 

The primary goal of any ATS is to ensure the job-candidate match is accurate as per the set criteria and filters. These keen search algorithms should also provide insights into your metrics and can match, rank, and show similar submissions. All these automated features in ats work together to speed up your talent recruitment strategy in the following ways:

  • Customizable selection parameters
  • AI semantic search
  • Automated candidate submissions
  • Streamlined communication via desktop and mobile app access

2. Seamless Job Board Integration

The best  talent recruitment software should be integrated with various job boards, like Monster, Indeed, and CareerBuilder, to further enhance the talent recruitment process. But an ATS can also streamline job board integration in the following ways:

  •    Save time and effort with automated bulk job postings.
  •    Post job openings on social media.
  •    Customizable job postings and email templates for personalized recruitment

Your ATS should also provide access to paid and free job boards, which can decrease the hassles of multiple logins for recruiters while posting or reviewing jobs.

3. Mobile App Access

75% of people work from their devices and mobile phones. It is vital for a great ATS platform and an equally competent mobile application for both iOS and Android. Utilizing a mobile app in your hiring process is ideal for boosting your recruitment goals.

4. A Variety of Plugins

As much as one would love all-in-one platforms or software, there is also resistance to letting go of ordinary mail or browser systems. An ATS allows recruiters to stay within their comfort zone with easy-to-install plugins for Gmail, Outlook, Office 365, LinkedIn, and more.

5. A Range of Bench Management Tools

Bench management is a challenge for any seasoned hiring manager. But a good ATS can help resolve that. Some ways that an ATS can make bench management more efficient include hotlists, automated search bots to find jobs for bench candidates, etc.

6. Omni-Channel Communication Options

Communication is vital in a recruiter’s daily activities. It can be tedious to keep switching tabs, applications, and devices to communicate for a particular activity. Omnichannel Communication feature in an ATS streamlines all calls, text messages, emails, and other communication methods directly from the platform itself. This not only saves considerable time during the hiring and recruiting process, it also saves a tremendous amount of stress.

7. Employee Referral Options

92% of people prefer word-of-mouth referrals over other types of advertising. Therefore, an ATS needs a built-in referral system to track referrals and incentive employees to refer and reward them accordingly.

8. Streamlined Workflows

No size fits all, and no software is cut out for all businesses. But an ATS provides flexibility and customization in creating workflows, designing roles, and access controls. This customization feature in the ATS can be tailored to your hiring process needs and goals without skipping a beat.

9. Key Analytics and Dashboards

It is essential to have access to the proper performance metrics, reports, and dashboards to measure productivity. An applicant tracking system should do all of this and more. The best ATS solutions offer in-built, scheduled, and customized reports. In-built reports provide pre-configured insights into the recruitment process such as candidate sourcing, application stage, and time to hire, scheduled reports can be set to run at specific times and delivered via email to relevant stakeholders, while customized reports allow recruiters to create tailored reports by selecting specific data points, filters, and metrics. These reporting features provide recruiters with the ability to track the progress of their recruitment efforts, monitor key performance indicators, and make data-driven decisions to improve their processes.

10. Flexible Integrations

Efficiency is vital in an applicant tracking system. Another feature to look for in an ATS is flexibility to integrate with other systems and software so that workflow remains seamless across teams, including:

  • The ability to manage your tasks in Gmail or Outlook
  • Automated resume parsing, application imports, and mail syncing
  • Conducting Video Interviews in case of remote hiring
  • Conducting Talent Assessments 

Talent recruitment is a significant challenge for many organizations. An ATS can be a valuable tool for companies looking to improve their talent recruitment strategy. An ATS can improve the talent recruitment strategy by streamlining the process, improving data management, enhancing collaboration, and increasing candidate engagement. This centralizes the recruitment process, enabling recruiters to manage all aspects from one platform, analyze candidate data more effectively, communicate and coordinate better with hiring managers, and engage with candidates more efficiently, resulting in improved efficiency, better decisions and a more positive candidate experience.

Oorwin’s AI enabled ATS has been designed keeping in mind all the recruitment needs, a comprehensive solution that can help organisations meet hiring swiftly.

Book a free demo today to evaluate it yourself.

Frequently Asked Questions

What types of businesses need an ATS? 

Any company that has the need to source, collect, and manage applicant data can benefit from using an ATS. This includes companies in virtually all industries, from manufacturing to finance, as well as nonprofits, educational institutions, and government entities. 

How difficult is it to use an ATS? 

The difficulty of using an ATS depends on the features offered by the system. Most ATS systems are intuitive and straightforward to use, but the platform may be tricky to navigate if it contains complex features or integrations. 

What is the best way to compare ATS systems? 

The best way to compare ATS systems is to read reviews and take advantage of free trials. This allows companies to observe the different features of the ATS in practice and make an informed decision about which system is the best for their organization.