Key Features of an ATS

Publishing a career page

On your firm website, you can post open opportunities on your career page. You may administer it straight from the platforms of many ATSs. The ATS makes the setup simple with a spot for you to post pictures, logos, descriptions, social share buttons, and more to help market your opportunities.

Candidates frequently visit your jobs page after viewing one of your job postings elsewhere, so creating a page that matches your company’s values and lists the open opportunities is crucial.

Job distribution

Your chances of finding the ideal candidate can be maximized by posting your job opening on as many job sites as possible. Several major job boards, including Indeed, Monster, CareerBuilder, and ZipRecruiter, have alliances with applicant tracking systems. This implies that you can quickly post your job posting to all these websites after creating it with a few clicks.

You can distribute your job posting over several job boards using your applicant tracking system (ATS), and you can keep track of which panels are generating the most applications so that you can change your distribution tactics accordingly.

Sorting applications

Once your job posting has been written and sent across several job boards, it’s time to begin reviewing applications. You may rapidly examine and categorize your applications after collecting them into one database using an applicant tracking system (ATS).

Every applicant tracking system sorts and arranges applications differently, and some can automatically weed out candidates who don’t meet the requirements for the position. Nowadays, many ATSs include AI software that applies intelligent automation to screening and shortlisting resumes by matching candidates to the resumes of your current employees.

Resume Storage

A candidate’s resumé is kept in your applicant tracking system each time they apply for one of your job openings. Even after the position has been filled, the system controls all the applications it has received.

This is helpful if you need to hire more staff or believe the applicant would be a fantastic fit for another position. You will always keep track of an excellent candidate because the ATS will keep track of all candidates.

Onboarding tools

After you’ve chosen your newest hire, it’s time to start the onboarding procedure. The time it takes to hire and formally fill your available position can be sped up using an applicant tracking system for onboarding. Studies have found that, on average, it takes up to 32 days to fill a position, that too with an ATS. Without an ATS, the period can be much longer.

Many systems begin with a warm welcome to the team, an introduction to the business, and an explanation of what to anticipate from new hires. You might include informational pages with breakdowns of employee benefits and other crucial details for the new hire to access. The new hire can then complete the necessary documentation to ensure they are prepared for their first day on the job.


The Top Benefits of an ATS

The most well-known benefit of an ATS is that it allows you to streamline and refine the entire recruitment process. In addition to this, the proper ATS will also provide the following benefits:

  1. Reduced time to hire: An ATS streamlines the recruitment process, enabling faster candidate sourcing, screening, and selection.
  2. Increased collaboration: ATS facilitates seamless communication and collaboration between recruiters and candidates, enhancing the overall hiring experience.
  3. Actionable insights and reports: ATS provides valuable data and analytics, allowing recruiters to make informed decisions and optimize their recruitment strategies.
  4. Improved quality of hire: By leveraging advanced candidate screening and matching capabilities, ATS helps identify the most suitable candidates for the job.
  5. Integration with third-party apps: Many ATS platforms offer integrations with various tools and services, enhancing the overall functionality and efficiency of the recruitment process.
  6. Enhanced employer branding: ATS enables organizations to create branded career pages and provide a positive candidate experience, thus strengthening their employer brand.


Signs Your Business Needs an ATS

If your business is still manually processing job applications, you’re missing out. An ATS can reduce staffing costs by streamlining tasks like screening applicants and scheduling interviews. It also frees up more time for strategic tasks contributing to business growth.

  1. Manual processing of job applications: If your organization is still manually managing job applications, it’s time to consider implementing an ATS to automate and streamline the process.
  2. High staffing costs: An ATS can significantly reduce staffing costs by automating time-consuming tasks and freeing up recruiters’ time for strategic activities.
  3. Need for improved efficiency and scalability: If your recruitment process is becoming overwhelming and you’re struggling to handle increasing volumes of applications, an ATS can help you manage and scale your hiring efforts effectively.


Choosing the Right Applicant Tracking System for your Business

Choosing the right Applicant Tracking System is crucial. There are several factors to consider:

Understanding the Purpose of an ATS 

If you’re unsure about what is ATS, it’s essentially a software tool that helps streamline your recruitment process. It screens, tracks, and stores data about candidates and schedules interviews. When selecting an ATS, it’s critical to understand its purpose as this will impact the time and money spent on the technology in the long run.

Here is a guide for choosing the correct Applicant Tracking System- ATS buying Guide in 2023

Focusing on Your Recruitment Needs 

Understanding what an ATS is and its functionalities is important, but every company has a different hiring process, and it’s essential to know what yours entails. Scheduling trials with various ATSs can help you decide which is best for your needs and may even provide insight into each system’s specific features.

Evaluating the Software 

Before finalizing an ATS, it’s important to assess multiple recruiting software solutions. If you’re unclear on what ATS is and its benefits, a trial or demo can help determine which program best suits your organization’s needs.

Opting for an ATS with Mobile Optimization

Another key question when considering what is ATS for your organization is to verify if it has a mobile version. A mobile-optimized ATS enables candidates to apply for jobs and contact recruiters anytime, anywhere.

Checking for Data Security

For anyone asking, “what is ATS?” it’s crucial to note that data security is a significant concern. An ATS stores sensitive information about candidates and company members, so it’s essential to ensure all data is treated in respect of privacy policies. 

Here are top 10 Applicant Tracking Systems that companies can choose from, listed based on their features and customer reviews.