Oorwin Referral Portal offers an easy and effective candidate referral system to help you improve the quality of hires, reduce hiring time, decrease employee turnover and increase overall productivity.
There is no shortage of research showing that referred candidates are generally of higher quality and are more likely to both receive and accept an offer, stay at the job longer, and perform better.
Implementing an effective referral system helps businesses improve the quality of hires while spending less time and resources on the hiring process.
With Oorwin Employee Referral Portal, you can now set up an effective referral program at your organization with just a few clicks!
Introducing Oorwin Referral Portal
Oorwin Referral Portal allows you to easily publish jobs that you want to receive referrals for, get referrals from your employees or candidates, and track all referrals from one place.
This way, you can expand your candidate pool and easily find qualified candidates by letting the employees—or even other candidates—refer their friends, ex-colleagues, relatives, etc. to a particular job if they feel their skills and competencies match the job requirements.
Using the referral portal, the employee or candidate can either apply for a job on the referred candidate’s behalf or invite the referred candidate to apply for a job or just submit their resume. The referral portal allows admins to track job and referral status and employees to track their referral bonus status.
Admins can configure the Referral Portal by simply heading to Settings and clicking on Referral Portal. Once on the Referral Portal page, you can define the parameters for your referral program.
You can choose if you want to allow employees to refer candidates, candidates to refer other candidates, employees to change the referrer, or candidates to change the referrer.
Once the referral settings are programmed, the administrator can then head to the job page to publish jobs on the Employee Portal for employees or Career Portal for candidates.
All the jobs that have been opened for referral will be made available to the administrator in an aggregate report to help them quickly check the submitted referrals from employees and candidates.
The admin can also head to the Referral Portal and click on Admin Actions to approve a change of referrer request raised by either an employee or a candidate.
Once the admin approves or rejects the change of referrer, the referrer will receive an email notification informing them about the status of the referral.
How employees can refer candidates
Employees can refer candidates by first heading to Referral Portal under Settings. Here, the employees can see all the jobs that the organization is seeking referrals for.
The employees can refer a candidate for a job published here by clicking on the Refer icon under the Actions column.
If the candidate the employee wants to refer is not in the organization database, the employee first needs to add the candidate to the portal by entering their details. Once the candidate has been added, the employee can then invite the candidates to apply for a job by clicking on the Invite Candidate button.
The employees can also choose to refer candidates without specifying a Job ID for future hiring. This can be done by clicking on Apply/Refer without Job ID button above the job list.
The candidates are identified with their email address and each candidate is expected to have a unique email address. If the email address already exists in the database as it was used by another employee, the employee can ask the admin to change the referrer.
Employees can manage all their referred candidates by clicking on the Referred Candidates tab on the Referral Portal. Employees can see details of all their previously referred candidates, Job IDs they have referred for, and whether the candidate has been invited to the career portal or not.
How candidates can refer other candidates
Oorwin Referral Portal allows you to choose if you want candidates to refer other candidates. If you allow candidate referrals, only those candidates who have already registered on the Career Portal will be able to refer other candidates.
Once the candidate logs in to the Career Portal, they can see all the jobs that are open for referrals from candidates under the Careers tab. Beside each job ID, the candidate can see the employee or candidate name who has referred them for that job ID.
Similar to the employee referrals, the candidates can either refer another candidate or apply for these jobs themselves using “Refer” and “Apply” options.
The referred candidates can see all the details of the previous referred candidates, Job ID they were referred for, whether the candidate was invited to the Career Portal or not, add a new candidate for referral.
Candidates can also re-send the invite in case the referred candidate hasn’t signed up with their email address.
How referred candidate can sign up
The candidate that has been referred will receive an email with all the information and a link to the Career Portal. They can then sign up on the Career Portal using the same email address using the same link. This will also create a link between the referrer and the referred candidate.
Once they sign up, they can click on Careers to view jobs for which referrals are open, or they can apply for other jobs published in the Career Portal.
The Apply button will take the candidate to the application page. They can apply through by uploading their resume, filling their details or through other social portals.
The referred candidates can click on My Jobs on the Career Portal to know what jobs they have applied for, the referrer, and application status.
Referral workflow for recruiters
Oorwin Referral Portal makes it easy for recruiters to get referrals for jobs from either employees or candidates. To do so, the recruiter first needs to publish a job in either the Career Portal or the Referral Portal, or both.
Recruiters or admin can also easily identify that a particular job has a referral by either employee or candidate by checking the associated referral icons for “RP” and “CP” respectively.
Oorwin Referral Portal offers an easy and effective candidate referral system to make sure hiring is seamless and efficient.
Click here to request a product tour.