Scale Your Recruitment Process Using Hiring Automation
9min read / 16 Jun 2022
Hiring strategies have evolved at breakneck speed. Especially as candidate sourcing has moved beyond conventional job boards and recruiters are turning to automated recruiting tools, like those found in applicant tracking systems or customer relationship management platforms. These automated recruiting systems are enhancing hiring processes around the world.
Powered by artificial intelligence, ATS and CRMs can automate tedious hiring processes to expedite faster than ever before. But these technologies are still quite new to many industries. A deeper dive is required in order to reap the benefits of these innovative platforms and programs. This blog will break down the nuances of hiring automation, and the different ways it can benefit hiring teams and candidates alike.
A Complete Guide to Scaling your Recruitment Using Automation
Hiring automation is transforming the way businesses and recruiters find, attract, and hire talent. By streamlining the various aspects of the hiring workflow, hiring automation can greatly enhance human capabilities and save considerable time along the way. Automation expedites time to hire and gets the most qualfied candidates matched quickly with available roles. Ready to learn more? Here are three important hiring processes that benefit the most from automation:
Critical Steps in the Recruitment Process
The recruitment process is broken down into three key steps: resume screening, conducting the pre-qualification process, and interviewing. Each step requires a different level of automation and tools to help you achieve your goals.
Applicant Resume Screening
Manual screening of applications is the most time-consuming step in the hiring process. Especially since around 88% of the applications received for a job are irrelevant. This leads to recruiters or hiring managers spending almost 23 hours, on average, screening applications for a single role. But AI-powered smart screening tools, like digital resume screening, can automate the entire screening process.
Developed to successfully integrate with Applicant Tracking System (ATS), this software learns the job requirements and what qualified or eligible candidates look like based on previous hiring actions and decisions. Using the employee data on tenure and performance, the automation software analyzes which candidates will be the most successful employees. Smart screening software uses keyword parsing and predictive analysis to learn about the experience of the employees, their skills, and qualifications, to screen, rank, and select the new candidates automatically.
Candidate Pre-Qualification Processes
Filtering through hundreds of resumes and job applications is no easy task. This is where automation becomes incredibly handy in simplifying your hiring process. Automating pre-qualification processes saves hiring managers valuable time and energy by sifting through application questions and expediting candidate shortlists.
In the same vein, automated communication tools, like chatbots, enable hiring managers to provide pre-qualifying questions, next-step suggestions, and valuable feedback at an incredibly expedited rate. These tools help managers work more effectively during the pre-qualification stage of the hiring process. Streamlined pre-qualification communication also considerably improves the candidate experience, which increases the chance that the candidate will accept the offer.
Hiring automation tools help managers conduct interviews anytime, anywhere. Digitized interview tools record interviews and evaluate the factors like words used, facial expressions, gestures, and speech patterns to determine how well an applicant may fit a specific role. Automation also improves the hiring process by offering data points on how well the potential candidate fits the company culture. This inevitably increases the likelihood that the right candidate will be selected.
How to Automate Recruitment Process following these Steps
The recruitment process is long and tedious, but it can be made much easier by automating some of the tasks involved. The first step is to create an ATS that will help you manage your candidates from start to finish.
How to Automate the Creation of Job Adverts
Job adverts are a great way to attract talent to your organization. However, to ensure you get all top-tier candidates, you must create job adverts that speak directly to them.
In other words, one needs to create ads with an eye for detail and use language that resonates with your target audience. It also means ensuring that the job description is clear and concise so that candidates know exactly what they will be expected to do when joining your team.
How to Automate Job Adverts Posting
Once you have created a job advert, it’s crucial that you post it to the proper channels. You can automate posting job openings to online boards from your company’s recruitment database using an ATS.
Recruiters can save themselves a great deal of time by inputting a single job description and then having it automatically populate all of the boards that they typically use.
Automated Shortlisting and Rejection
The recruitment process is not a simple one. It’s essential to have a system that can handle the many variables of the hiring process, such as automated shortlisting and rejection. It will ensure that your team has access to all the relevant information at their fingertips when making decisions about candidates.
Automated Interview Process
1. Candidate-led Interview Scheduling
The next step of the recruitment process is candidate-led interview scheduling. This means that candidates can schedule interviews with your team at a time that works for them and their schedules rather than waiting for an email from your recruiter or hiring manager.
2. Video Interviewing
The next step of the recruitment process is video interviewing. Video interviewing is a great way to get a feel for candidates’ personalities so that you can determine whether or not they would be a good fit for your company culture. This step also helps eliminate any bias in decision-making by removing visual cues such as age and race from the equation.
Automate Key Onboarding Steps
When you have a new employee, getting them up to speed as quickly as possible is important. This means communicating a clear onboarding process to the new hire and their manager. It should include steps such as what type of work they will be doing on day one, who they should report to when they start, and what resources they need access to while learning their job.
A quick win is to automate the onboarding process so that it becomes one seamless whole. This improves both qualities of hire and retention rates—a recruiter might not naturally think about this, but better onboarding equals a higher ROI!
The Bottom Line: Automation Enhances Your Hiring Process
As the desire for automated recruiting processes increases, hiring managers’ roles will change. Hiring automation technology will encourage hiring managers to be more strategic in their workplace planning by reducing the job-closing time and enhancing the quality of hires.
Hiring automation tools give an edge to hiring managers and solve the industry’s biggest hiring challenges. Hiring managers should make it a priority to learn these innovative systems. Contact us today to discover how these hiring automation tools can benefit your team today.
Get the latest Oorwin releases, updates, success stories & industry news