Understanding Attendance Tracking
Attendance tracking is the method or technique through which organizations can check their employees’ attendance, regularity, and absenteeism. It also tracks the staff members’ working or activity hours. Companies use various methods, software, and applications to maintain an accurate and precise record of their employees.
Traditional Attendance Tracking Methods and Tools
With the advancement of technology, attendance-tracking methods have also progressed, but traditional methods of tracking attendance are still in use. Some of the widely and most commonly used employee attendance tracking methods are keeping a record in excel spreadsheets and biometric systems, among others.
It is a simple and easy way of recording the employees’ attendance, and it has been followed for many years. But this method of employee attendance tracking needs to be updated as it has a limited scope. This method is subject to the risk of manipulations.
Excel spreadsheets are more effective than manual records. But there are high chances of the data getting stolen or edited due to the need for more security. Moreover, it is still a time-consuming process to record and maintain spreadsheets. Maintaining spreadsheets for attendance can take a lot of work for large organizations.
This system is widely used nowadays; almost every organization opts for biometrics as their attendance tracking software. Organizations do it through the employee identity card, fingerprint, or face ID. Despite being a good method for employee attendance tracking, they are prone to breakdowns or dysfunction.
Top Attendance Tracking Software
As technology has advanced, various kinds of software have come out that do a much better job than traditional attendance tracking methods. Following are the best attendance tracking software embedded with all the features ideal for keeping a right and accurate track of employee attendance.
Oorwin is an AI-based ecosystem designed to cater to all hiring and recruitment needs. Oorwin aims to improve the productivity and efficiency of recruiters by automating maximum tasks.
Oorwin’s AI-enabled platform also has features to track employee attendance. With 100+ integrations, Oorwin ensures most of the HR tasks are taken care of with maximum ease, and accurately.
Here are some pointers about the platform:
- The software track and manages employee information
- It transforms talent through reskilling and upskilling using employee competency.
- It keeps track of the timesheets
- Goals could be created and delivered to the employees, with employees being able to update their progress.
Find out more about Oorwin’s here.
Time Doctor is another software that has become one of the popular choices for employee attendance tracking. The Time Doctor software comes with options like “start ” and “stop, ” which employees can use when they want to enter a log time. Time Doctor provides real-time productivity analytics to improve performance regardless of where the employee works.
It is also a popular choice among companies to track employee attendance. It has a geo-tracking feature that allows employees to clock in from anywhere. Zoho People’s time and attendance system make employees focus on their productivity while tracking work hours and providing error-free reports.
TimeCamp allows an employer to check the employee’s time records by providing a detailed analysis. It keeps track of data that can help to analyze a particular project’s performance. It comes with one-click clock-in and clock-out features, timesheet approvals, leave reporting, overtime tracking, payroll automation, productivity tracking, budgeting, and invoicing.
Connecteam comes with features such as a one-touch clock in and out, GPS tracking, daily alerts, employee timesheets, and training and onboarding tools, making it a top choice among employee tracking software. It has been built with a focus on non-desk employees so they can access it on any mobile device.
Jibble is high on the popularity list as well. For mobile time tracking, it allows employee GPS time tracking, face recognition attendance, and offline timesheet software. For web time tracking, Jibble enables the option to track time on the browser, edit timesheets and generate advanced reports.
How Does Attendance Tracking Help Streamline the Workflow in Organizations?
Attendance tracking is a metric all companies take seriously, as it directly impacts an organization’s productivity. It can help to streamline the workflow in organizations in various ways:
- Gives a significant boost to productivity
- Prevents the chances of false attendance
- Helps in easy calculations of payrolls
- Simplifies the workflow
- Reduces pressure on the HR team
- Allows to schedule the dates well in advance
- Helps to track low-performing employees as well as the most proficient ones
Frequently Asked Questions
What is the best way to track employee attendance?
The best way to track employee attendance is by following employees’ GPS; whenever the employee clocks in it, record their location. It reduces any chances of manipulation from the employees’ end.
What are the main factors influencing attendance in the workplace?
The main factors influencing attendance are the employees’ age, designation, connection with the company, and income sources.
What are the solutions to poor attendance?
Keeping the employees motivated and engaged in the organization is essential. For this, the management should provide a calm and focused environment. They should give periodic hikes and annual awards to keep their employees motivated.