What to Look for in an ATS When Buying One?

As technology advances and the job market becomes increasingly competitive, companies are turning to Applicant Tracking Systems (ATS) to help streamline their recruitment processes. ATS has multiple benefits. An ATS software allows organizations to manage recruitment, from job posting to candidate selection. But which ATS will suffice your organization’s specific needs requires careful consideration. Let us dive deep into this comprehensive ATS buying guide for companies looking to purchase ATS software in 2023.

Why is Buying an ATS a necessity?

The necessity of an Applicant Tracking System (ATS) is evident, with 75% of businesses employing one to oversee their recruitment and hiring endeavors. Understanding the functions of an ATS illuminates several compelling reasons for its adoption:

1. It streamlines and enhances every aspect of the recruitment journey.
2. It aids in discovering high-quality candidates, which contributes to higher retention rates.
3. It supports compliance efforts, thus minimizing the risk of audits.
4. It bolsters your employer brand, enriching your pool of potential candidates.
5. It leads to significant savings in both time and financial resources.

How to Select the Ideal Applicant Tracking System for Your Company

Choosing the perfect Applicant Tracking System (ATS) for your company involves careful consideration of your specific hiring needs and goals. It’s about finding a system that not only streamlines your recruitment process but also aligns with your organizational culture and objectives.

Define Your Needs for ATS

Before investing in an ATS, it’s essential to identify your organization’s specific needs. It will help you to determine which features are crucial and which ones you can live without. Some standard features of ATS software include job posting, resume parsing, applicant tracking, interview scheduling, and reporting. 

Consider factors like the size of your company, the volume of job openings you have, and the level of collaboration required among team members to determine which features are most important to you.

Research different ATS options

Look for different ATS software providers and compare their features, pricing models, and customer reviews. Consider factors such as customization options, ease of use, integration with existing systems, security, and customer support.

Here are some ATS options and their compared analysis- Top 10 ATS in 2023

Consider Integration in ATS

An ATS should integrate seamlessly with your existing HR technology stack. Consider which systems you currently use and ensure that the ATS you choose can integrate with them. This will save time and ensure that your HR team has access to all the information they need in one central location. 

Look for Customization Options

Every company has unique recruitment needs, so finding an ATS that offers customization options is crucial. Look for an ATS tailored to your company’s recruitment processes, branding, and workflows. For example, if your company relies heavily on video interviews to fill remote positions, the ATS must provide video interviews as one of its features. Also, if bulk hiring is required, the ATS can send bulk emails/texts to candidates with a hint of personalization.

Evaluate the User Interface of different ATS.

The user interface is a critical factor in the adoption and success of any software. Look for an ATS that is user-friendly and intuitive to use. The software should be easy to navigate and have a modern, clean, visually appealing design. The user interface should be designed with the end user in mind, facilitating collaboration and communication among team members.

Consider Security and Compliance

Data security and compliance are top priorities for any HR department. Look for a GDPR and CCPA-compliant ATS that offers robust security features like two-factor authentication, data encryption, and regular backups. The software should also be able to handle sensitive data such as social security numbers and other personally identifiable information (PII) securely.

Check for Customer Support and Training

The success of an ATS implementation depends on the quality of customer support and training provided. Look for an ATS provider offering comprehensive training and ongoing support to ensure your team is equipped to use the software effectively. The provider should also provide a dedicated customer support team to handle any issues that may arise.

Assess the Cost and ROI of ATS

Finally, consider the cost of the ATS and the potential return on investment (ROI). Look for an ATS that offers a pricing model that aligns with your budget and growth goals. Also, consider the potential savings in time and resources that an ATS can offer. The ROI of an ATS is often seen in the reduction of time-to-hire, increased candidate quality, and improved collaboration among team members.

Final Thoughts

In conclusion, ATS software can help streamline your recruitment process and make it more efficient. Statistics show that by 2030, the Applicant Tracking System market size is expected to expand at a compound annual growth rate (CAGR) of 6.2%. The exponential growth in the number of organizations using ATS is because of the positive result that has helped reduce the hiring time and cut costs in talent acquisition. 

When purchasing an ATS, consider your needs, integration with existing systems, customization options, user interface, security and compliance, customer support and training, and cost and ROI. For example, Oorwin provides 150+ integrations, can be easily integrated into your existing system, and uses Artificial Intelligence for real-time outputs. Schedule a free demo today to learn how an ATS can impact your organization’s ROI. 

Why is Oorwin the Optimal Choice as an ATS?

Oorwin stands out as the premier choice for an Applicant Tracking System (ATS) due to its comprehensive features designed to streamline your recruitment process. Integrating seamlessly with your business workflows, Oorwin enhances candidate sourcing, automates routine tasks, and improves decision-making with insightful analytics. Embrace Oorwin today to transform your hiring strategy, reduce time-to-hire, and secure top talent effortlessly. Discover how Oorwin can elevate your recruitment success now.

Frequently Asked Questions

What is ATS software used for?

ATS software helps HR teams to effectively manage a large volume of applications, identify the best-fit candidates for the job, and quickly move them through the recruitment process. This ultimately helps organizations save time and resources, improve collaboration among team members, and make data-driven decisions to hire the best talent for their company.

How do I buy the best applicant tracking system?

To buy the best applicant tracking system, you should identify your organization’s needs, research different options, take advantage of free trials, consult your team, consider implementation and training, and evaluate the cost and ROI.

How do applicant tracking systems work?‍

ATS software uses algorithms to match candidate qualifications to job requirements and helps organizations manage the hiring process more efficiently.